Administrative Assistant

Career Area: Security Domestic
City: San Diego
State: California
Country: United States
Job Description





Performs administrative and office support activities for the Contract Manager and other supervisors. Duties may include scheduling, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, knowledge of Valiant scheduling processes, as well as strong communication skills.






  • Tracks data, analyzes, produces reports and communicates results in an accurate and timely manner.
  • Tracks and promotes progress of employee award bonuses.
  • Assists with processing vendor invoices in a timely manner.
  • Communicates quarterly Compliance Training status.
  • Reviews and approves contracts’ office supplies orders.
  • Maintains multiple Excel trackers.
  • Assists field personnel by providing information and connecting them with the appropriate back-office departments when necessary.
  • Generates Costpoint requisitions. Becomes Costpoint Requisitioning and Receiving Subject Matter Expert, training field personnel as needed.
  • Request new accounts and access for new Contract Managers. Arranges for introductory sessions with back-office departments.
  • Other duties as assigned.



  • High School diploma.
  • Four years of administrative experience in a high-paced environment preferred.
  • Self-motivated, organized and consistently exhibits strong attention to detail.
  • Ability to multitask and prioritize.
  • Ability to work independently and as part of a team.
  • Willingness to research, discover and learn independently.
  • Ability to foster and maintain cooperative working relationships.
  • Willingness to learn new applications, become a Subject Matter Expert, create procedural documentation and provide training to others.
  • Must maintain sensitive information in confidentiality.
  • Intermediate Microsoft Excel, Word and PowerPoint skills.
  • Experience with Costpoint and INFOR are a plus




Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.


  • Medical, Vision & Dental Insurance
  • Paid Time-Off Program & Company Paid Holidays
  • 401(k) Retirement Plan
  • Insurance: Basic Life & Supplemental Life
  • Health & Dependent Care Flexible Spending Accounts
  • Short-Term & Long-Term Disability
  • Personal Development & Learning Opportunities
  • On-the-job Training, Skills Development & Certifications
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach




Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required.




May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday