Administrative Specialist – Background Investigations

Company Name: Investigations
City: Herndon
State: Virginia
Country: United States
Job Description

Constellis was established in 2010 by a group of operators and investors who sought to combine best-in-class brands, assets and people within the complex risk management industry. Today, the leading provider of risk management and operational support services worldwide, Constellis combines the legacy capabilities and experience of ACADEMI, AMK9, Triple Canopy, Olive Group, OMNIPLEX, Centerra, Edinburgh International, Strategic Social and all of their affiliates. From life support, procurement, operations and maintenance to high-threat protection, training, C4I systems integration and crisis response, Constellis helps its clients achieve and sustain success, no matter where they are in the world. Constellis operates in approximately 40 countries with regional offices in Africa, the Americas, Europe and the Middle East. Constellis is headquartered just outside of Washington, D.C. in Reston, VA.



 Administrative Specialist — Background Investigations


 Perform administrative duties to assist project management staff. Such duties may include, but are not limited to the following.

    • Data entry, typing, and manifest reconciliation.
    • Case file creation, assembly and maintenance.
    • Retrieve case files as requested or needed.
    • Run credit reports if required
    • Open mail, sort, file and/or distributed
    • Work in the mail room as needed
    • Scan/upload documents to our case management system and to network drives as needed.
    • Order and stock supplies.
    • Prepare manifests and finalizing delivery to the customer.
    • Troubleshoot issues as needed.
    • Running daily operations reports as needed or required.
    • Assist with the investigator credentialing process and process investigator candidates for use on the project.
    • Collaborate and communicate with the Project Management team and all other process stakeholders to make the process as efficient as possible.
    • Other duties as assigned.


  • Must have a current favorably adjudicated SSBI or active Secret Level Security Clearance based on a full field investigation (Tier 5).
  • U.S. Citizenship;
  • Minimum 18 years of age;
  • H.S. Diploma or equivalent;Understanding the background investigations process is favorable
  • Ability to learn quickly and work autonomously.
  • Have problem solving skills and a diplomatic presence to deal various people on the project.
  • Enjoy working with people.
  • Must be organized, reliable, dependable and manage multiple concurrent tasks throughout the day.
  • Proficiency with Microsoft Office, MS Word and ability to learn to use new technology systems. Familiarity with MS Excel and MS PowerPoint, not required, but a benefit.
  • Knowledge of proper grammar and punctuation.


With operations across every major continent and an annual revenue of $1.7 billion dollars, Constellis provides a wide array of opportunities for individuals looking to build successful careers in a fast-paced, growing industry. Legal, moral and ethical business practices remain at the cornerstone of our culture and Constellis continues to be recognized for our emphasis on quality and compliance. This strong track-record of performance is supported by our deep relationships across key government agencies and blue chip commercial customers. With more than 21,000 personnel worldwide, the majority of whom are military or law enforcement veterans, we leverage our employees’ ambition and passion for creating a safer world. Our extensive operational expertise is augmented by our intimate knowledge of economies, communities and cultures. As a result, we share a willingness to support complex operations in some of the world’s most demanding places.


No travel required.


May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.

Equal Opportunity Employer

Race/Color/Sex/Sexual Orientation/Gender Identity/Disability/Vet