Administrative Support Specialist

Company Name: Administration
City: Moyock
State: North Carolina
Country: United States
Job Description


Are you ready for your next adventure? From down range to corporate positions around the world, we provide you with opportunities to grow your career while helping to make the world more secure.

Constellis provides opportunities across every major continent for individuals who want to build successful careers in a fast-paced, growing industry. Legal, moral and ethical business practices remain at the cornerstone of our culture and Constellis continues to be recognized for our emphasis on quality and compliance. This strong track-record of performance is supported by our deep relationships with our government and commercial customers. Our employees worldwide, the majority of whom are military or law enforcement veterans, have ambition and passion for creating a safer world. Join us to Secure Success!


Administrative Support Specialist is responsible for duties related to the onboarding of new employees into the organization. The Administrative Support Specialist ensures the timely completion of pre-employment related documents and medical requirements and provides candidate support related to onboarding with the ability to handle sensitive and confidential information. Must have a positive demeanor, be a team player, and show initiative.

  • Provides administrative support to the Talent Acquisition Delivery Team by collecting and processing candidate documents
  • Sends, receives, and verifies the completeness and accuracy of all pre-employment documentation, e.g., W-9, W-4, Direct Deposit, and Emergency Contact Data
  • Maintains files and documentation
  • Consistently demonstrates the highest standard of professionalism and integrity in situations involving minimal guidance and supervision
  • Audits pre-employment documentation, ensuring all fields are complete and contain signatures where required
  • Proficiency with MS Office
  • Effective oral and written communication skills with all levels of the organization
  • Strong organizational skills with the ability to manage time and multiple priorities to completion
  • Problem solving skills with an analytical thought process
  • Ability to adapt to a rapidly changing environment
  • Experience working U.S. Government contracts preferred


Constellis protects critical priorities safely and efficiently around the world. Operating in 40 countries and based in the Washington D.C. area, our 22,000 Constellis employees bring unparalleled dedication and passion for creating a safer world and upholding the highest standards of compliance, quality and integrity. As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers worldwide, Constellis’ forward thinking solutions include a range of synergistic services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. At Constellis, our number one priority is to secure success for our customers. For more information, visit

  • Updates electronic files and databases
  • Ability to work effectively and collaboratively with a variety of people at all levels of the organization
  • Maintains contact with candidates in onboarding status, to ensure a great candidate experience


  • Minimum of one year of administrative experience


Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.

  • Medical, Vision & Dental Insurance
  • Paid Time-Off Program & Company Paid Holidays
  • 401(k) Retirement Plan
  • Insurance: Basic Life & Supplemental Life
  • Health & Dependent Care Flexible Spending Accounts
  • Short-Term & Long-Term Disability
  • Personal Development & Learning Opportunities
  • On-the-job Training, Skills Development & Certifications
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach


Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required.


May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.