Senior Accounts Payable Specialist

Career Area: Other
City: Moyock
State: North Carolina
Country: United States
Job Description


In an ever-changing and complex world, security concerns are paramount. Enhanced security requires education, training and specialized skills. Constellis provides end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure globally. Our team of strategic problem solvers has a steadfast moral compass and unwavering dedication to creating a safer world. Constellis is committed to the success of our customers and partners.



In this role, you will be responsible for a range of general staff accounting tasks but will be primarily responsible for all accounting work associated with processing accounts payable, expense reporting, sales/use tax submission and operating fund requests. As the AP Specialist II, you will match documents, obtain proper approvals, code and enter vouchers, assemble voucher packages, and process check payments, ACH disbursement files and wire requests.

  • Be responsible for all accounting work necessary to insure accounts payable are processed in a timely and efficient manner
  • Process and review vendor invoices, employee expense reports and operating fund requests for accuracy, completeness, and compliance with FAR, FTR, CAS, Company policies and specific contract terms
  • Prepare voucher packages for review and approval
  • Review and audit electronic expense reports
  • Maintain accounts payable files
  • Effectively handle vendor and employee inquiries including account research, correspondence and communications when needed
  • Provide employee training on proper expense report preparation
  • Identify and accrue sales and use tax monthly
  • Coordinate with purchasing and receiving personnel to ensure timely close-out of open purchase orders
  • Prepare 1099 forms annually and file in accordance with IRS deadlines
  • Prepare assigned account reconciliations and ensure timely resolution of all credit card charges
  • Maintain AP inbox (Preparation of invoices that come electronically, wire request processing, resolving issues, etc.)
  • Coordinate and assist with administrative duties, and other tasks as needed.
  • Other duties as assigned.



  • Associates degree in Finance, Accounting or related discipline or equivalent experience
  • Minimum 4 years’ experience in a government contracting environment with a basic understanding of FAR and CAS regulations
  • Must be able to multi-task and prioritize work efficiently
  • Must be organized and have a strong attention to detail
  • Ability to work independently
  • Deltek Costpoint experience
  • Deltek Time & Expense (T&E) experience
  • Ability to interact and communicate, both oral and written, with individuals across the organization
  • Effective oral and written communication skills with all levels of the organization.
  • Strong organizational skills with the ability to manage time and multiple priorities to completion.
  • Problem solving skills with an analytical thought process.
  • Ability to adapt to a rapidly changing environment.



Constellis protects critical priorities safely and efficiently around the world. Operating globally and based in the Washington D.C. area, our employees bring unparalleled dedication and passion for creating a safer world and upholding the highest standards of compliance, quality and integrity. As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers worldwide, Constellis’ forward thinking solutions include a range of synergistic services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. At Constellis, our number one priority is to secure success for our customers. For more information, visit www.constellis.com



Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.


  • Medical, Vision & Dental Insurance
  • Paid Time-Off Program & Company Paid Holidays
  • 401(k) Retirement Plan
  • Insurance: Basic Life & Supplemental Life
  • Health & Dependent Care Flexible Spending Accounts
  • Short-Term & Long-Term Disability
  • Personal Development & Learning Opportunities
  • On-the-job Training, Skills Development & Certifications
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach



Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required.



May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.