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Training Coordinator

POSITION SUMMARY

 

The Training Coordinator will be responsible for communicating with current and prospective customers to identify training needs, match needs with resources and available schedules, and manage the post-sale process to ensure customer satisfaction and total process adherence.  Customers include military (U.S. and non-U.S.), law enforcement, commercial groups, private individuals, and others. The Training Coordinator will be responsible for coordinating the entire process that includes providing information to prospects, including pricing and availability, and assuring that lodging, dining, and facilities needs are met.

 

 

RESPONSIBILITIES

  • Schedule training by using the POLARIS scheduling system to ensure efficient and productive use of system
  • Work with clients regarding training needs to align needs with training center schedules, capabilities, instructor capabilities, etc.
  • Capture customers’ requirements and develop training solutions to meet those requirements by communicating and consulting with customers and prospects on topics such as weaponry, ranges and sites needed, instructors’ availability, trainees’ eligibility, assembling and transmitting information packets that include costs and training options, etc.
  • Consult with potential prospects to describe training resources as well as products and pricing in an effort to maximize customers’ training experience and fulfill customer needs
  • Coordinate with departments outside of Training (such as Pricing, Contracts, etc.) to support conformity to each customer’s training requirements, to confirm pricing through existing contracts where applicable, and to coordinate the billing process
  • Handle special scheduling needs, such as requests for specific ranges or instructors, and suggest alternatives
  • Manage post-sale communication, check for enrollment changes, adds, deletes etc., in an effort to coordinate instructor needs and ratios, and to ensure trainee eligibility
  • May train schedulers to use systems, gain familiarity with ISC processes, etc.
  • May participate in sales roles at trade shows, conferences, and other venues
  • Perform all functions in a highly regulated environment in compliance with government regulations and internal company policies
  • Additional duties and responsibilities include greeting visitors and receiving phone calls, ad hoc office management tasks, maintain calendars for appointments, sort mail, make copies, and expense reporting actions
  • Other duties as assigned

QUALIFICATIONS

  • Three or more years of sales, marketing, and customer service experience, typically acquired in U.S. military or law enforcement communities 
  • Must have knowledge of firearms and training
  • Advanced proficiency with MS Office required
  • Expert knowledge of applicable government regulations and internal company policies in a highly regulated environment
  • Effective oral and written communication skills 
  • Strong organizational skills with the ability to manage time and multiple priorities to completion
  • Problem solving skills with an analytical thought process
  • Ability to adapt to a rapidly changing environment 

 

BENEFITS

 

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.

  • Medical, Vision & Dental Insurance
  • Paid Time-Off Program & Company Paid Holidays
  • 401(k) Retirement Plan
  • Insurance: Basic Life & Supplemental Life
  • Health & Dependent Care Flexible Spending Accounts
  • Short-Term & Long-Term Disability
  • Personal Development & Learning Opportunities
  • On-the-job Training, Skills Development & Certifications
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach

WORKING CONDITIONS

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required. 

 

PHYSICAL REQUIREMENTS

 

Must be able to lift, lower, carry, push or move objects up to 25 lbs. Various tasks may require intermittent standing or prolonged sitting, and the ability to walk, reach, kneel, crouch and handle work related supplies and tools.

Transportation Driver

 

POSITION SUMMARY

 

The Driver will transport personnel and visitors in Company vehicles. 

 

 

RESPONSIBILITIES

  • Operate passenger vehicles safely and efficiently with constant awareness of road conditions, particularly in poor weather and heavy traffic
  • Avoid passenger-jarring maneuvers, such as sudden stops and turns, and potential accident-causing situations
  • Follow specific regularly scheduled routes, charter routes or responds to requests from dispatch or management for unscheduled pickups or drop-offs
  • Assist passengers in boarding and exiting vehicles
  • Load and unload luggage, packages and other items
  • Monitor traffic and weather conditions and notifies dispatch of potential problems
  • Report accidents or other safety situations to dispatch
  • Inspect exterior and interior of vehicle at beginning of each shift for properly operating headlights, turn signals, brake lights, interior courtesy lamps, air conditioning or heating, warning lamps, mirror adjustment, properly inflated tires, windshield wipers, and vehicle damage prior to moving vehicle
  • Ensure inside and outside of vehicle are properly cleaned and fueled on an ongoing basis
  • Keep interior of vehicle neat and orderly
  • Monitor vehicle condition and records malfunctioning items or damage to the service writer
  • Learn and provide guests and passengers with appropriate information regarding lodging, entertainment and attractions within service area
  • Learn and remember locations of various destination points serviced by the fleet including lodging, entertainment and attraction sites 
  • Treat all guests, customers, and other persons in a courteous, friendly and professional manner
  • Communicate by two-way radio and telephone
  • Assist with the pick-up and delivery of packages as needed
  • Assist with cleaning and staging of vehicles as needed
  • Other duties as assigned

QUALIFICATIONS

  • High school diploma or equivalent is required
  • Must be at least 21 years of age
  • Must possess a valid driver’s license and a clear driving record for the last three years
  • Must maintain a good driving record
  • Effective oral and written communication skills.
  • Strong organizational skills with the ability to manage time and multiple priorities to completion. 
  • Problem solving skills with an analytical thought process. 
  • Ability to adapt to a rapidly changing environment
  • CDL preferred

 

 

WORKING CONDITIONS

 

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours may be required.

 

PHYSICAL REQUIREMENTS

 

Must be able to lift, lower, carry, push or move objects up to 25 lbs. Various tasks may require intermittent standing or prolonged sitting, and the ability to walk, reach, kneel, crouch and handle work related supplies and tools.

Property Administrator

POSITION SUMMARY

 

The Property Administrator will be responsible for ensuring all Sunflower transactions are accurate and properly documented within the system in accordance with company guidelines and Customer/Government requirements. They will also monitor the accuracy of all Sunflower transactions and resolve system discrepancies in a timely manner. The Property Administrator will be responsible for recommending system changes/updates to management as necessary, as well as assisting in the performance of internal Customer/Government audits in accordance with established company procedures and Customer/Government regulations. The Administrator will also create and maintain any required or requested audit and inventory reports and distribute them to the necessary stakeholders. 

 

 

 

RESPONSIBILITIES

  • Troubleshoot and analyze daily Sunflower data entries and provide or recommend solutions for resolving random/systemic errors
  • Enter and monitor inventory transaction data for the Sunflower system
  • Communicate with various contract site leads to ensure 100% accountability of inventory along with site closeout and startups
  • Monitor Sunflower system performance, identify problems, and develop recommendations and solutions for improving transactional inputs and system efficiencies
  • Monitor Costpoint-to-Sunflower data transaction tables and provide problem solution support for any inventory interface problems
  • Assist in the investigation and reporting of missing or damaged (LTDD) customer items
  • Assist in the performance of internal Property Management audits
  • Develop various required or requested data/performance reports and distribute them to relevant stakeholders
  • Other duties as assigned

QUALIFICATIONS

  • High School Diploma or equivalent is required; Associate degree is preferred
  • Three years previous supply chain management experience is required
  • Familiarity with property management or similar computerized inventory control system software solution packages (i.e., Sunflower) is required
  • Must possess comprehensive knowledge of commercial and government property regulations and other relevant processes and procedures for supply chain management
  • Broad range of other computer skills; database, spreadsheet, statistics applications, and other supply chain software applications is required
  • Knowledge of the fundamentals of Lean Six Sigma and how to use its many decision-making tools is a plus
  • NPMA Certification desired
  • Required to obtain CPPS level within the first year of employment
  • Effective oral and written communication skills
  • Strong organizational skills with the ability to manage time and multiple priorities to completion
  • Problem solving skills with an analytical thought process
  • Ability to adapt to a rapidly changing environment
  • Candidates with experience in Afghanistan, Iraq, or similar remote post-conflict locations will have a definite advantage
  • Must be able to obtain a U.S. Passport

 

BENEFITS

 

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects its commitment to creating a diverse and supportive workplace.

  • Medical, Vision & Dental Insurance
  • Paid Time-Off Program & Company Paid Holidays
  • 401(k) Retirement Plan
  • Insurance: Basic Life & Supplemental Life
  • Health & Dependent Care Flexible Spending Accounts
  • Short-Term & Long-Term Disability
  • Personal Development & Learning Opportunities
  • On-the-job Training, Skills Development & Certifications
  • Employee Referral Program
  • Corporate Sponsored Events & Community Outreach

 

WORKING CONDITIONS

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm, however some extended or weekend hours are required. 

 

PHYSICAL REQUIREMENTS

 

Must be able to lift, lower, carry, push or move objects up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.