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Administrative Assistant

TCI-7009
Career Area: Security Domestic
City: San Juan
State: Puerto Rico
Country: United States
Job Description

Triple Canopy / Constellis values diversity and its impact on a high-performance culture. We are an Equal Opportunity Employer and consider all qualifies applicants for employment without regard to race and color, religion, national origin, sex, sexual orientation, age, disability, veteran status, genetic information, or any other legally protected status. As set forth in its Code of Business Ethics and Conduct, Triple Canopy / Constellis Group is committed to the highest standards of integrity, ethical behavior, and compliance with all applicable laws.

 

Position Summary

Triple Canopy proved mission support, security, and training services to government agencies. Area Manager Captain is responsible for overseeing and providing for Protective Security Officers (PSO) in its contractual responsibility with the U.S. Government for the safeguarding of Federal facilities and employees in accordance with the federal statement of work.

 

Responsibilities

Performs administrative and office support activities for the Contract Manager and other supervisors. Duties may include scheduling, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. Extensive software skills are required, knowledge of Valiant scheduling processes, as well as strong communication skills.

  • Perform tasks to establish and maintain employee scheduling, payroll and personnel records.
  • Ensure payroll and employee records are processed and maintained accurately and timely.
  • Process all payroll and personnel related employee changes including, but not limited to, pay and tax status, life event, benefit, direct deposit, etc.
  • Maintain all personnel and payroll related data and records.
  • Provide updates and maintain the Valiant scheduling system on a daily basis to ensure accurate record keeping and post documentation.
  • Provide Administrative support to the Contract Manager and Training Manager.

 

Qualifications

 

  • Minimum two years of direct experience in the administrative and payroll functions
  • Valiant experience preferred
  • Experience with Microsoft suite, proficiency in Excel is essential
  • Must be organized and have a strong attention to detail.
  • Ability to interact and communicate, both oral and written, with individuals across the organization.
  • Ability to meet the needs of the contract, management, and the client.
  • Ability to multitask and remain focused on the overall mission under stressful situations. Ability to produce clear and accurate reports, procedures and policies.
  • Must have solid administrative skills.
  • Valued but not required Skills and Experience include an advanced degree in Administration or a related discipline, Valiant, Deltek Costpoint and T&E experience

Benefits

  • Paid holidays off

 

Working Conditions

  • Work is based in an office setting
  • Work schedule may include some extended or weekend hours are required, and work schedule will vary.

 

Physical Requirements

  •  Must be able to lift and carry awkward items weighing up to 15 lbs.
  • Requires sitting for long periods of time
  • Requires intermittent walking, climbing, squatting, stretching, bending and kneeling
  • Use of hands and wrists for keyboard use for long periods of time
  • Requires long periods of looking at a computer screen
  • Requires constant use of hands and fingers to feel, handle or operate objects, tools, or controls, and reach with hands and arms
  • Specific vision required by this job includes close vision, distance vision, peripheral vision, color vision, and the ability to adjust focus.

 

As an employee of Triple Canopy / Constellis Group, you will support these objectives by complying with all applicable laws and regulations and fulfilling humanitarian responsibilities towards all those affected by the Company’s business activities.

 

 

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