Administrative Assistant

POSITION SUMMARY

Provides administrative and TAMS support to a Federal Protective Services (FPS) contract. Duties include scheduling meetings and events, processing data, providing training, and creating documents, spreadsheets and presentations. Strong attention to detail and excellent communication skills are essential.

RESPONSIBILITIES

•  Tracks data, analyzes, produces reports and communicates results in an accurate and timely manner.
• Tracks and promotes progress of employee award bonuses.
• Assists with processing vendor invoices in a timely manner.
• Communicates quarterly Compliance Training status.
• Reviews and approves contracts’ office supplies orders.
• Maintains multiple Excel trackers.
• Assists field personnel by providing information and connecting them with the appropriate back-office departments when necessary.
• Generates Costpoint requisitions. Becomes Costpoint Requisitioning and Receiving Subject Matter Expert, training field personnel as needed.
• The TAMS Coordinator must complete FPS TAMS Records Management Training (RMT) to receive full system permission. TAMS RMT is an eight (8) hour block of instruction delivered via webinar or mobile training team. RMT is a one-time requirement. Personnel who complete RMT will be issued a TAMS Record Management Certification.
• The TAMS Coordinator is responsible for ensuring contractor employees are issued and maintain the necessary certifications to carry out their assigned duties and responsibilities.
• The TAMS Coordinator is responsible for ensuring that certification submissions meet all applicable DHS and FPS polices and guidelines.
• When submitting completed training, the TAMS Coordinator shall complete all required fields and provide a roster of employees that satisfactorily completed the training.
• The TAMS Coordinator is responsible for ensuring personnel and employment data for personnel assigned to this contract remain current in TAMS and that modifications to data are reported in a timely manner.
• The TAMS Coordinator is responsible for maintaining accountability of records once they have been assigned.
• Other duties as assigned.

QUALIFICATIONS

• High School education or GED equivalent
• Ability to pass a background investigation.
• Ability to pass pre-employment drug screening.
• Minimum of 6 months prior receptionist/admin experience or equivalent workforce experience
• Ability to handle office related material such as, computer equipment, printout paper, notebooks, ledgers, badge printer.
• Ability to multitask and prioritize.
• Ability to work independently and as part of a team.
• Willingness to research, discover and learn independently.
• Ability to foster and maintain cooperative working relationships.
• Willingness to learn new applications, become a Subject Matter Expert, create procedural documentation and provide training to others.
• Must maintain sensitive information in confidentiality.
• Intermediate Microsoft Excel, Word and PowerPoint skills.

BENEFITS

Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.

• Medical, Vision & Dental Insurance
• Paid Time-Off Program & Company Paid Holidays
• 401(k) Retirement Plan
• Insurance: Basic Life & Supplemental Life
• Health & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Personal Development & Learning Opportunities
• On-the-job Training, Skills Development & Certifications
• Employee Referral Program
• Corporate Sponsored Events & Community Outreach

WORKING CONDITIONS

Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday between 8:00 am to 5:00 pm, however some extended or weekend hours may be required. 

PHYSICAL REQUIREMENTS

May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday. 

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